Singapore consular legalization is a procedure that is receiving a lot of attention today. After joining the ASEAN economic community, not only businesses in Singapore want to enter the Vietnamese market, but also Vietnamese businesses want to bring their brands to Singapore. In another context, many individuals and organizations wish to establish a company in Singapore, then consular legalization of papers and documents in Singapore for use in Vietnam. In the following article, ACC Law Firm would like to provide you with necessary information about Singapore Consular Legalization. We invite you to follow along!
Singapore Consular Legalization Procedures (Latest Updated 2023)
1. Documents to be prepared when Singapore consular legalization
Just like when performing other consular legalization, when doing Singapore consular legalization, you also need to prepare general documents in accordance with the provisions of Vietnamese law as follows:
Consular legalization declaration according to the prescribed form (the form can be found here );
Present the original of the ID document when submitting the application, including: Identity card, passport or a valid substitute for Passport;
Papers and documents requested for consular legalization and enclosed with 01 photocopy of these papers and documents for storage at the Ministry of Foreign Affairs
- Note: In case the papers and documents requested for consular legalization have two or more sheets, they must be stamped with a border between the sheets or be tied with strings, glued or applied other forms of security. so that the sheets of such papers and documents cannot be changed.
Papers and documents requested to be translated into Vietnamese or English
- Note 1: This translation does not need to be authenticated, the applicant is solely responsible for the accuracy of the translation
- Note 2: Papers and documents do not need to be translated into Vietnamese or English in case: are papers and documents made in Russian, French, Spanish, Chinese, German and requested to be legal. consular legalization at the respective representations in Russia, France, Spain, China, Germany. This provision also applies to papers and documents made in other languages and requested for legalization at other representative missions, if this representative agency has a staff member to receive the application who understands the language. that sound.
Special: Consular legalization or consular certification can be submitted by post . In case of sending by post, identification documents can be photocopies, not needing to be authenticated .
2. Singapore consular legalization process
Many businesses in Singapore want to register a trademark in Vietnam, or need valid papers to circulate in Vietnam, or Vietnamese people after registering their business in Singapore and want to legalize the consulate in Singapore . documents to bring back to use in Vietnam, the basic process steps are as follows:
STEP 1: Prepare papers and documents in Singapore
For Enterprise-related documents such as: Certificate of establishment of the enterprise, Certificate of business operation, Business profile (details of items such as name of Director, number of shareholders, shares ,…), some other certifications of the company, etc. You must contact and purchase these hard copies from the Accounting Authority or the Singapore Corporate Regulatory Authority (This agency in Singapore is called ACRA – Acconting Corporate Regulatory). Authority ). Because after the business establishment procedure is completed, ACRA will issue the business with electronic certificates, so to get hard copies of these documents you need to contact ACRA to buy.
Step 2: Consular legalization at the Singapore Judicial Academy
Note: From January 20, 2021, the Singapore authority with consular certification of documents in Singapore is the Singapore Judicial Academy, not the Singapore Ministry of Foreign Affairs.
To get consular certification at the Singapore Judicial Academy, you need to do the following:
- Submit a request for consular certification/legalization online in Singapore
- Pay fees by Visa or MasterCard; and
- Click on “Appointment Booking” to book an appointment for Consular Legalization;
- Receive confirmation email with Consular Certification Fee Invoice; Print this confirmation and Invoice.
- On the appointment date, bring a printed copy of the Confirmation Email and the application form, along with the documents required for consular certification to the Office of the Judicial Academy of Singapore to submit:
- 1 Supreme Court Lane, Level 5M, Singapore 178879
- Application time is 9:00 am to 4:30 pm.
Note:
- This step only applies to documents notarized/certified in step 1.
- Original documents issued by the Singapore government, such as marriage registration, birth certificate, are exempt from steps 1 & 2 above.
Step 3: Diplomatic confirmation in Singapore
This step means that you need Consular Legalization at the Singapore Embassy / Consulate in Vietnam.
You submit documents that need consular legalization to
- Singapore Embassy in Hanoi: 41-43 Tran Phu, Dien Ban, Ba Dinh
- Consulate General of Singapore in Ho Chi Minh City: 11th Floor, Saigon Center, 67 Le Loi, Ben Nghe, District 1
Application time: 9:00 - 11:30 from Monday to Friday (excluding public holidays)
Step 4: Consular legalization Ministry of Foreign Affairs of Vietnam
You prepare documents according to the request of consular legalization of the Ministry of Foreign Affairs of Vietnam, and submit to one of the following two addresses:
- Consular Department (Hanoi): 40 Tran Phu, Dien Ban, Ba Dinh
- Department of Foreign Affairs of Ho Chi Minh City: No. 184 bis Pasteur Street, Ben Nghe Ward, District 1
You can apply in person or send it by post.
Processing time is usually 1 to 5 business days.
>>> Refer to the procedure for setting up a company in Singapore if you want to expand your business in Singapore.
3. Frequently Asked Questions
Distinguish "Singapore Consular Certification" and "Singapore Consular Legalization"?
According to Article 2 of Decree 111/2011/ND-CP:
Singapore consular certification is the certification of Vietnamese seals, signatures and titles by a competent Vietnamese agency so that such documents are recognized and valid for use in Singapore.
Singapore consular legalization is the certification of the seal, signature and title by a competent Vietnamese agency on Singapore papers and documents so that those papers are recognized and valid for use in Vietnam. .
Are Vietnamese documents usually legalized by Singapore consular?
Vietnamese documents that are often legalized by the Singapore consulate include personal documents and company documents, specifically:
Birth certificate
Registration of marriage
Divorce certificate
Judicial Records
Qualifications
Driving license
Certificate of business establishment
Certificate of Business Registration
Certificate of origin
CO, CQ certification
Tax reports
…
Where is Singapore consular legalization for Vietnamese documents?
Note that all procedures for consular certification/legalization of documents issued in Vietnam that need to be used in Singapore must be done in Vietnam.
Vietnamese documents that want to be used legally in Singapore need to be consularly certified by a competent Vietnamese diplomatic mission, then certified consularly by the Singapore Embassy in Vietnam. Specifically:
Legalize Singapore Consulate in Hanoi at:
Consular Department of Hanoi - Ministry of Foreign Affairs: with papers issued from Da Nang to the North
Singapore Embassy in Hanoi: 41-43 Tran Phu, Dien Ban, Ba Dinh
Legalize Singapore Consulate in Ho Chi Minh City at:
Department of Foreign Affairs of Ho Chi Minh City: with papers issued from Quang Ngai back to the South
Consulate General of Singapore in Ho Chi Minh City: 11th Floor, Saigon Center, 67 Le Loi, Ben Nghe, District 1
How much is the Singapore consular legalization fee for Vietnamese documents?
When carrying out procedures for Singapore consular legalization for Vietnamese documents, you need to pay the following costs:
Notarized translation fee: depends on the type and number of documents
Consular certification fee of the Ministry of Foreign Affairs of Vietnam: 30,000 VND/copy/time
Consular certification fee of Singapore Embassy/Consulate General in Vietnam: 10 USD/stamp
Above is the information ACC provides to readers about the Singapore Consular Legalization Procedure (Latest Update 2021) . In fact, the implementation may cause problems, if you have any questions about the Singapore Consular Legalization Procedure (Latest Update 2021) or other issues, you can contact us. we. ACC Law Firm is always ready to support customers! Please contact us:
- Hotline: 19003330
- Zalo: 084 696 7979
- Gmail: [email protected]
- Website: accgroup.vn
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